TPES PTA Meeting Minutes: July 2020

Takoma Park Elementary School (TPES)

PTA Meeting

Wednesday, July 15, 2020

7:00pm-8:00pm

Location: Playground

PTA Elections

We wrapped up 2019-2020 with a discussion of the summer budget, and selected our PTA leaders for next year. Please connect with us to lend your time to health & wellness, fundraising, teacher appreciation. While we anticipate an unconventional school year ahead, your involvement and support continues to be important for our childrens’ success!

Future PTA Meetings

All future PTA meetings will be held virtually until further notice. Once the school year begins, we will meet the first Tuesday of each month via Zoom. Please find our Zoom login info below.

7:00    Welcome / Events and Announcements

NOW is the time to enroll your rising Kindergartener for the 2020-2021 school year!

Here are 3 options for registering your child:

  1. ONLINE — Follow this link: https://bit.ly/MCPS_Regustration_Survey
  2. OVER THE PHONE. –  Call 240-740-5999 to register
  3. BY MAIL–  Call 240-740-5999 to request forms to be mailed to your home.

 

¿Tiene un niño que tiene 5 años y que estará en el jardín de infantes el próximo año? ¿O tiene un amigo o vecino cuyo hijo está en edad escolar y asistirá al jardín de infantes en el otoño?

AHORA es el momento de inscribirse para el año escolar 2020-2021. Aquí hay 3 opciones para registrar a su hijo:

  1. EN LÍNEA: siga este enlace: https://bit.ly/MCPS_Regustration_Survey
  2. SOBRE EL TELEFONO. – Llame al 240-740-5999 para registrarse
  3. POR CORREO: llame al 240-740-5999

 

7:05    Treasurer’s Report / Summer Budget/ School Year Budget

Kelley Skelton, Treasurer

 

  • Need to add 2 items to our budget from last year. Also received a $2000 grant from Dollar General (thanks Tracee Matthias) that was used to support kids while at home during this pandemic.  Motion to add 2 items to budget was approved unanimously.
  • The only item from last year that we didn’t do in full was Readathon.
  • Fundraising for food support with the Middle School cluster (TPMS and its 3 feeder elementary schools) has been going really well (raised $103k so far). All funds run through TPES.  Expenses so far are under School Programs Expenses item and have been $89k so far.
  • We had a surplus budget year last year of $18,000.
  • No comments on budget report from last year.
  • Next year taking a very conservative approach to budget given the uncertainty around what will happen. In-person fundraisers may not happen.  We are projecting a much lower income level this year but are not decreasing projected expenditures.  We will utilize the surplus from prior years to make up this difference.
  • Question was asked if the surplus was including food support funds. There are restricted surplus funds for the food support program but we also have surplus funds to draw upon that are not part of the food support effort.
  • Staff support includes classroom setup funds for teachers, as well as equity and inclusion activities, staff appreciation, and playground supplies (in case we come back). We did take out a few items.
  • Motion to adopt the 2020-21 budget was approved unanimously.

 

 

7:15     Supply Kits

Sasha Johnson, Becca Albertus

Deadline to order is 8/1. Link: https://www.educationalproducts.com/ShopPacks

School Code: TAK008 (3 letters/3 numbers)

 

  • We work with an outside company that packages school supplies that are needed by grade. This year, since we don’t know if we will be at school, supplies will be delivered directly to homes.
  • PTA does earn a small profit from the kits.
  • Cost for supplies is $26 for K, $29 for 1st and $45 for 2nd. Cost is based on the supplies on the list provided by the school.  There is a shipping fee.
  • Supplies will be delivered to your home by Aug. 22, order by Aug 1.
  • There is an option to buy kits for students in need. Those are typically given to Mr. Althofer to distribute.  If you order one to be delivered to your house, you can contact Becca (beccaj@gmail.com) for help getting it to the school.

 

7:20    Committee Recruitment 

Committee Chairs – please contact chairs if you would like to participate in these committees in any way.

Health & Wellness – Amanda Berhaupt-Glickstein: amanda.berhaupt@gmail.com

  • The H&W Committee is responsible for things like the yoga club, and purchasing of sensory equipment for teachers and hallways. Would like to get more involved with gardening next year.

Cultural Arts – Malawi Welles: malawi.welles@gmail.com

Staff Appreciation – Allison Belemvire: allison.belemvire@gmail.com

Fundraising- Kelly Young: ppuff007aol@yahoo.com

Equity – Chai Shenoy: chai.shenoy@gmail.com

After School Clubs – Virginia Davis: virginiasdavis@gmail.com

 

7:25     2020-2021 Elections

Executive Committee Proposed Slate:

President – Meghan McDonald

Executive VP – Caleb Gibson

Treasurer – Kelley Skelton

Co – VP Communications – Lauren Greenberg & Chris Campbell

VP Membership – Samer Sadek

VP Fundraising – Kelly Young

VP Equity – Chai Shenoy

Membership Secretary- Becca Jones-Albertus

Executive Secretary – Allison Belemvire

MCCPTA Delegate – Joyce McDonough

 

  • No other nominees offered.
  • Motion to adopt the 2020-2021 executive committee slate was unanimously approved.

 

7:40    Adjourn

 

PTA  Meetings Dates 2020-2021

August 4 / September 1 / October 6 / November 3 / December 1 /January 5 / February 2 / March 2 / April 6 /May 4 / June 1

https://us02web.zoom.us/j/82755716748

Meeting ID: 827 5571 6748

Dial by your location

+1 301 715 8592 US (Germantown)  +1 312 626 6799 US (Chicago)

+1 929 205 6099 US (New York)  +1 253 215 8782 US (Tacoma)

+1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose)

 

Spanish Interpretation: https://us02web.zoom.us/j/85452610722

Meeting ID: 854 5261 0722  Dial:301-715-8592 Enter ID: 854 526 10722# US

 

Key Dates for Fall 2020

IMPORTANT DATES:

– “MyMCPS Classroom” Training 

Wednesday, August 19 at 7pm: new & kindergarten families

Thursday, August 20 at 7pm: all returning families

(please see email from Dr. Gadsden or post on our https://groups.io/g/tpespta list for more information)

– Kindergarten Back To School Night 
Thursday, 8/27 at 7pm (Zoom info TBA)
 Virtual Open House for all TPES students
Friday, August 28 from 3pm to 4pm
– 1st & 2nd grade Back To School Night
Wednesday, 9/2 at 7pm (Zoom info TBA)
– Joint PTA Meeting for TPES & PBES
Tuesday, September 1 at 7pm
Join Zoom Meeting
Meeting ID: 827 5571 6748
One tap mobile
+13017158592,,82755716748# US (Germantown)
+13126266799,,82755716748# US (Chicago)
Dial by your location
        +1 301 715 8592 US (Germantown)
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (New York)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)
Meeting ID: 827 5571 6748
Find your local number: https://us02web.zoom.us/u/k5bBaHyu0

Technological Support for New and Returning Families: Zoom meetings on August 19 and August 20

Technological Support

Whether you are a new or returning family to Takoma Park Elementary and/or Piney Branch Elementary, we hope you’ll join us for a Zoom meeting with parent Stacy Kosko to review the MYMCPS Classroom online platform and some ways it will be used this year. We’re offering two trainings based on level of need.

Wednesday, August 19 at 7pm: new & kindergarten families

Thursday, August 20 at 7pm: all returning families

Topic: New Families “MyMCPS Classroom” Training

Time: Aug 19, 2020 07:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://umd.zoom.us/j/93193383681

Meeting ID: 931 9338 3681

One tap mobile

+13017158592,,93193383681# US (Germantown)

+19294362866,,93193383681# US (New York)

Dial by your location

+1 301 715 8592 US (Germantown)

+1 929 436 2866 US (New York)

+1 312 626 6799 US (Chicago)

+1 253 215 8782 US (Tacoma)

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

Meeting ID: 931 9338 3681

Find your local number: https://umd.zoom.us/u/aDo9ICHxF

Topic: Returning families “MyMCPS Classroom” training

Time: Aug 20, 2020 07:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://umd.zoom.us/j/97032959874

Meeting ID: 970 3295 9874

One tap mobile

+13017158592,,97032959874# US (Germantown)

+13126266799,,97032959874# US (Chicago)

Dial by your location

+1 301 715 8592 US (Germantown)

+1 312 626 6799 US (Chicago)

+1 929 436 2866 US (New York)

+1 253 215 8782 US (Tacoma)

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

Meeting ID: 970 3295 9874

Find your local number: https://umd.zoom.us/u/ac8uYUOuU8

_._,_._,_

Building Family Connections for the 2020-2021 School Year

Family Connection

– The PTA would like to give parents the opportunity to connect with one another for the sake of learning pods, child care, and sharing resources during the pandemic.  To accompany the lists that were shared by the school, the PTA has created temporary Google Sheets for each grade level so that parents can enter basic contact information in order to communicate with other parents in their child’s classroom.

– From now until 9/1, we’re hoping you’ll help us spread the word about these google sheets where parents can share information, if they choose. This will be especially helpful for kindergarten and new families as they begin to build connections within their neighborhood and community.

– If your child has been assigned 1st grade, room 4, click on the 1st Grade link below and along the bottom of the sheet you can find tabs identifying each room. Find your child’s room and enter in the information if you wish to reach out to other parents in the room. We hope this will be a starting point for parents to possibly coordinate learning pods, child care, etc., during the coming school year.

 

Once students are assigned to a teacher and classroom parents are established, we will close these lists. These sheets will be available until Tuesday, September 1.

Classroom groupings (without teacher) from Dr. Gadsden:

Kindergarten Classes

 

First Grade Classes

 

Second Grade Classes

 

Google sheets for sharing family information with peers

A message from Ms. Paz about login and password information…

Greetings;

Many parents are reaching out to me, trying to get the log in and password for their children.

Log in is the student’s ID number.  Passwords are going to be distribute

at a later time, before school starts.

If you need your child’s ID number, feel free to email me directly at;

Johanna_A_Paz@mcpsmd.org or text to; 301 910-6145.

Once I know when the passwords are available, I will send a notification.

Thanks…and please be safe.

Stay well!

Joy

Johanna A. Paz,

Administrative Secretary to

Dr. Zadia T. Gadsden,

Principal

Takoma Park Elementary School

7511 Holly Avenue

Takoma Park, Maryland 20912

240 740-0980