TPES PTA VOLUNTEER DESCRIPTIONS
Don’t see what you’re looking for below? Start your own committee! TPES is a great school because of dedicated parents that take initiative to make things happen!
10/3/2023 Update: Still seeking volunteers for After School Club Coordinator! Please see descriptions below and contact president@tpespta.net with any questions!
Elected Positions on the Executive Committee
PRESIDENT
- Preside at all PTA, board of directors and executive committee meetings;
- Coordinate the work of the officers and committees of the PTA;
- Be a member ex officio of all committees except the nominating committee;
- Review bank statements monthly;
VICE PRESIDENT
- Act as an aide to the President;
- Perform the duties of the President in the absence or inability of the officer to serve;
- Perform other duties as may be prescribed by the bylaws or board of directors
VP FUNDRAISING AND DEVELOPMENT
- Organize events and implement programs to raise funds for the PTA;
- Seek opportunities to raise funds through grants
- Prepare materials, like flyers, promoting fund raising efforts
VP COMMUNICATIONS
- Promote communication between parents and school staff
- Keep parents informed on PTA and school events through a variety of platforms including this website, Facebook, and the listserv
- Create flyers, posters, letters in support of all PTA projects
- Seek language translators and work with them to provide translations for key communications
- Help maintain PTA records to aid in institutional memory, giving future PTA boards a clear roadmap
VP MEMBERSHIP
- Solicit and encourage membership;
- Organize events and opportunities to grow the PTA’s membership;
- Prepare materials, such as forms and fliers, pertaining to membership solicitation;
- Keep an accurate and updated member list;
- Prepare dues forms for Maryland PTA and MCCPTA monthly
VP EQUITY
- Overseeing initiatives related to equity, climate, instruction, and advocacy;
- Streamlining and coordinating school volunteer and resource needs for the school and teachers;
- Work to ensure all students at Takoma Park Elementary can learn and thrive;
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Review all outgoing public communications from PTA for inclusivity
TREASURER
- Have custody of all funds of this local PTA
- Keep a full and accurate account of receipts and expenditures including reconciliation of the bank statement each month;
- Make disbursements as authorized by the president or board of directors in accordance with the budget adopted by this local PTA;
- Present a written financial statement at every meeting of the executive committee, the board of directors and the general membership;
- Make a full report before the newly elected officers officially assume their duties;
- Be responsible for preparing and filing all necessary tax forms and submitting a copy to the Maryland PTA office within 30 days of filing;
MEMBER SECRETARY
- Record the minutes of all meetings of this local PTA
- File all records
- Be prepared to read the records of the previous meeting
EXECUTIVE SECRETARY
- Record the minutes of all meetings of the board of directors and executive committee;
- File all records;
- Be prepared to read the records of the previous meeting
Committee Chairs accompany the Exec Committee on the TPES PTA Board of Directors
DELEGATES TO MCCPTA
- Each school is allowed two representatives, plus their PTA president to be delegates to the Montgomery County Council Parent Teacher Association (aka the District PTA).
- Delegates attend monthly meetings in Rockville to hear updates on budgets, curriculum, district-wide initiatives, etc. and to vote on resolutions that petition the Montgomery County Council, the Montgomery County Public Schools staff, and the MCPS board of education.
- Delegates report back to the TPES PTA on any relevant information; gain feedback from our parents; and take that information back to the district PTA
- Delegates can also participate in cluster meetings with our neighboring schools for issues that are relevant to us, such as overcrowding.
HEALTH AND WELLNESS COMMITTEE CHAIR
- This is one of our largest initiatives at TPES, including our “Move More. Sit Less.” campaign
- Oversee a large committee of parents committed to more physical activity inside and outside of the classroom, as well as increased access to healthier food options for all students
- Work with the committee on presentations to the PTA; advocacy opportunities at the school and district level; and grants to support our initiative
SCHOLASTIC BOOK FAIR COMMITTEE CHAIR
- Work with Scholastic to schedule a book fair (one small in the fall; one large in the spring)
- Ensure that the Media Center is reserved through MCPS
- Create a schedule of volunteers to set-up, clean-up, and work each day of the event
STAFF APPRECIATION COMMITTEE CHAIR
- Lead a large committee that manages several staff appreciation events throughout the year, including back to school lunch and dinner; parent teacher conference dinner; and staff appreciation week
- Work with the PTA exec committee (particularly treasurer and VP for Fundraising) to get items donated and, when purchased, reimbursed
- Find ways to continue staff appreciation throughout the year, such as replacing Keurig machine if it breaks; leaving leftover bake sale items in the staff lounge, etc.
SOCIAL SERVICES COMMITTEE CHAIR
- Work with small team of volunteers to support the school guidance counselor with programs such as winter coat drives and delivery of holiday meals
- Collect snacks to keep in the counselor’s office
- Brainstorm ways to serve the families in our school community
Additional Volunteers are Needed to Coordinate the Following Events & Projects
AFTER-SCHOOL CLUBS COORDINATOR
- Coordinate both parent-run and vendor provided afterschool clubs
- Ensure that vendors sign contracts
- Coordinate classroom and space/room reservations
- Manage team of volunteers that sends home registration forms and enrolls students in clubs
- Point person for any parental questions
ROOM PARENT COORDINATOR
- Maintain a listserv of all room parents
- Remind room parents to set up a classroom communication platform (like shutterfly)
- Remind the room parents to organize a class gift for the teacher at the holidays
- Update the room parent welcome letter, which provides instructions for new room parents: https://docs.google.com/document/d/1vWUdqAm_qbkr4p5bCEWfMxeq5E6ERdWH5MbEcAPGSvw/edit?usp=sharing
NOMINATING COMMITTEE
- Committee of three active PTA members
- Serves for two months prior to the elections for next year’s PTA officer positions
- Recruits PTA members to run for the elected officer positions
- Presents a slate of nominated individuals to the PTA board