TPES PTA VOLUNTEER DESCRIPTIONS
Don’t see what you’re looking for below? Start your own committee! TPES is a great school because of dedicated parents that take initiative to make things happen!
Elected Positions on the Executive Committee
PRESIDENT
- Preside at all PTA, board of directors and executive committee meetings;
- Coordinate the work of the officers and committees of the PTA;
- Be a member ex officio of all committees except the nominating committee;
- Review bank statements monthly;
VICE PRESIDENT
- Act as an aide to the President;
- Perform the duties of the President in the absence or inability of the officer to serve;
- Perform other duties as may be prescribed by the bylaws or board of directors
VP FUNDRAISING AND DEVELOPMENT
- Organize events and implement programs to raise funds for the PTA;
- Seek opportunities to raise funds through grants
- Prepare materials, like flyers, promoting fund raising efforts
VP COMMUNICATIONS
- Promote communication between parents and school staff
- Keep parents informed on PTA and school events through a variety of platforms including this website, Facebook, and the listserv
- Create flyers, posters, letters in support of all PTA projects
- Seek language translators and work with them to provide translations for key communications
- Help maintain PTA records to aid in institutional memory, giving future PTA boards a clear roadmap
VP MEMBERSHIP
- Solicit and encourage membership;
- Organize events and opportunities to grow the PTA’s membership;
- Prepare materials, such as forms and fliers, pertaining to membership solicitation;
- Keep an accurate and updated member list;
- Prepare dues forms for Maryland PTA and MCCPTA monthly
VP EQUITY
- Overseeing initiatives related to equity, climate, instruction, and advocacy;
- Streamlining and coordinating school volunteer and resource needs for the school and teachers;
- Work to ensure all students at Takoma Park Elementary can learn and thrive;
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Review all outgoing public communications from PTA for inclusivity
TREASURER
- Have custody of all funds of this local PTA
- Keep a full and accurate account of receipts and expenditures including reconciliation of the bank statement each month;
- Make disbursements as authorized by the president or board of directors in accordance with the budget adopted by this local PTA;
- Present a written financial statement at every meeting of the executive committee, the board of directors and the general membership;
- Make a full report before the newly elected officers officially assume their duties;
- Be responsible for preparing and filing all necessary tax forms and submitting a copy to the Maryland PTA office within 30 days of filing;
MEMBER SECRETARY
- Record the minutes of all meetings of this local PTA
- File all records
- Be prepared to read the records of the previous meeting
EXECUTIVE SECRETARY
- Record the minutes of all meetings of the board of directors and executive committee;
- File all records;
- Be prepared to read the records of the previous meeting
Committee Chairs accompany the Exec Committee on the TPES PTA Board of Directors
DELEGATES TO MCCPTA
- Each school is allowed two representatives, plus their PTA president to be delegates to the Montgomery County Council Parent Teacher Association (aka the District PTA).
- Delegates attend monthly meetings in Rockville to hear updates on budgets, curriculum, district-wide initiatives, etc. and to vote on resolutions that petition the Montgomery County Council, the Montgomery County Public Schools staff, and the MCPS board of education.
- Delegates report back to the TPES PTA on any relevant information; gain feedback from our parents; and take that information back to the district PTA
- Delegates can also participate in cluster meetings with our neighboring schools for issues that are relevant to us, such as overcrowding.
HEALTH AND WELLNESS COMMITTEE CHAIR
- This is one of our largest initiatives at TPES, including our “Move More. Sit Less.” campaign
- Oversee a large committee of parents committed to more physical activity inside and outside of the classroom, as well as increased access to healthier food options for all students
- Work with the committee on presentations to the PTA; advocacy opportunities at the school and district level; and grants to support our initiative
CULTURE ARTS COMMITTEE CHAIR
- Manage a team of volunteers that arrange for cultural arts assemblies, experiences, and/or field trips throughout the school year
- Work within the PTA approved budget to pay for cultural arts experiences
- Research arts experiences through the district’s performing arts showcase
- Work with the school to set dates/times of performances
- Work with the committee to arrange for set-up and clean up of each performance
PARENTS & STAFF BASKETBALL GAME COMMITTEE CHAIR
- Work with a team of volunteers to plan this favorite parent/teacher event of the year
- Ensure that a date is selected and that the International Middle School is reserved
- Recruit parent and teacher participation
- Work with the VP of Communications to promote the event
- Work with the VP of Fundraising to get sponsorships and raise funds
GARDENING COMMITTEE CHAIR
- Create a schedule of volunteers to water and care for the atrium
SCHOLASTIC BOOK FAIR COMMITTEE CHAIR
- Work with Scholastic to schedule a book fair (one small in the fall; one large in the spring)
- Ensure that the Media Center is reserved through MCPS
- Create a schedule of volunteers to set-up, clean-up, and work each day of the event
STAFF APPRECIATION COMMITTEE CHAIR
- Lead a large committee that manages several staff appreciation events throughout the year, including back to school lunch and dinner; parent teacher conference dinner; and staff appreciation week
- Work with the PTA exec committee (particularly treasurer and VP for Fundraising) to get items donated and, when purchased, reimbursed
- Find ways to continue staff appreciation throughout the year, such as replacing Keurig machine if it breaks; leaving leftover bake sale items in the staff lounge, etc.
SOCIAL SERVICES COMMITTEE CHAIR
- Work with small team of volunteers to support the school guidance counselor with programs such as winter coat drives and delivery of holiday meals
- Collect snacks to keep in the counselor’s office
- Brainstorm ways to serve the families in our school community
Additional Volunteers are Needed to Coordinate the Following Events & Projects
AFTER-SCHOOL CLUBS COORDINATOR
- Coordinate both parent-run and vendor provided afterschool clubs
- Ensure that vendors sign contracts
- Coordinate classroom and space/room reservations
- Manage team of volunteers that sends home registration forms and enrolls students in clubs
- Point person for any parental questions
LUNCH & RECESS VOLUNTEER COORDINATOR
- Occasionally sends reminders via the listserv and the Dolphin Newsletter about how to volunteer for lunch/recess
- Instructions already provided here
- Update instructions if lunch times change
TAKOMA PARK SAFE ROUTES TO SCHOOL PROGRAM COORDINATOR
- Work with the city coordinator and school leadership on promoting TPES participation in the following events:
- Walk to School Day (in October)
- Crosswalk safety assembly
- 5K race (in May)
INTERNATIONAL NIGHT
- Coordinate this yearly winter event (typically December) where families gather for a potluck dinner to celebrate different holiday traditions
- Because the intent is a social event, the fundraising is secondary. We ask for donations, but don’t require an entrance fee for the event
- The coordinator would oversee a team of volunteers to pull off an exciting and complex event
TPES DIRECTORY COORDINATOR
- Work with the school on collecting forms with family information
- Track down as much contact information as possible for each student and their family via room parents, teachers, listserv, etc.
- Oversee a small team of volunteers to publish the school directory, including design of the cover from the art teacher, layout of the directory listings, and printing of the paper version
PRINCIPAL’S COFFEE COORDINATOR
- Work with the principal on scheduling monthly chats – the principal sets the agenda, which is usually informal or Q&A style for a small group of parents
- Each coffee chat should be at a different date/time in order to try to accommodate parents’ various schedules (i.e. before, during, and after school)
- Ensure that coffee/snacks are purchased for each monthly event
- Ensure that the purchaser of coffee/snacks is reimbursed by the treasurer
- Work with the VP of Communications to promote the events via listserv, Dolphin Newsletter, FB, and/or via Dolphin folders
WEBMASTER
- Keep the website content up-to-date
- Work with the VP of Communications to add in dates for events and programs
- Ensure that the technical aspects of the website are working (either with your own knowledge of web tech or by finding another parent who can volunteer for this)
ROOM PARENT COORDINATOR
- Maintain a listserv of all room parents
- Remind room parents to set up a classroom communication platform (like shutterfly)
- Remind the room parents to organize a class gift for the teacher at the holidays
- Update the room parent welcome letter, which provides instructions for new room parents: https://docs.google.com/document/d/1vWUdqAm_qbkr4p5bCEWfMxeq5E6ERdWH5MbEcAPGSvw/edit?usp=sharing
FUNDRAISING COMMITTEE
- Chaired by the VP for Fundraising
- Assist in researching fundraising ideas and grantwriting
- Volunteer for fundraising events (bake sale, Dolphin Drive, read-a-thon, parent/staff basketball game, etc.)
- Help set up online fundraising platforms, like crowdrise, for the read-a-thon or dolphin drive, where we want the community to see the thermometer rise as we raise money over a period of time
NOMINATING COMMITTEE
- Committee of three active PTA members
- Serves for two months prior to the elections for next year’s PTA officer positions
- Recruits PTA members to run for the elected officer positions
- Presents a slate of nominated individuals to the PTA board