TPES PTA VOLUNTEER DESCRIPTIONS

Don’t see what you’re looking for below? Start your own committee! TPES is a great school because of dedicated parents that take initiative to make things happen!

Elected Positions on the Executive Committee

PRESIDENT

  • Preside at all PTA, board of directors and executive committee meetings;
  • Coordinate the work of the officers and committees of the PTA;
  • Be a member ex officio of all committees except the nominating committee;
  • Review bank statements monthly;

VICE PRESIDENT

  • Act as an aide to the President;
  • Perform the duties of the President in the absence or inability of the officer to serve;
  • Perform other duties as may be prescribed by the bylaws or board of directors

VP FUNDRAISING AND DEVELOPMENT

  • Organize events and implement programs to raise funds for the PTA;
  • Seek opportunities to raise funds through grants
  • Prepare materials, like flyers, promoting fund raising efforts

VP COMMUNICATIONS

  • Promote communication between parents and school staff
  • Keep parents informed on PTA and school events through a variety of platforms including this website, Facebook, and the listserv
  • Create flyers, posters, letters in support of all PTA projects
  • Seek language translators and work with them to provide translations for key communications
  • Help maintain PTA records to aid in institutional memory, giving future PTA boards a clear roadmap

VP MEMBERSHIP

  • Solicit and encourage membership;
  • Organize events and opportunities to grow the PTA’s membership;
  • Prepare materials, such as forms and fliers, pertaining to membership solicitation;
  • Keep an accurate and updated member list;
  • Prepare dues forms for Maryland PTA and MCCPTA monthly

TREASURER

  • Have custody of all funds of this local PTA
  • Keep a full and accurate account of receipts and expenditures including reconciliation of the bank statement each month;
  • Make disbursements as authorized by the president or board of directors in accordance with the budget adopted by this local PTA;
  • Present a written financial statement at every meeting of the executive committee, the board of directors and the general membership;
  • Make a full report before the newly elected officers officially assume their duties;
  • Be responsible for preparing and filing all necessary tax forms and submitting a copy to the Maryland PTA office within 30 days of filing;

MEMBER SECRETARY

  • Record the minutes of all meetings of this local PTA
  • File all records
  • Be prepared to read the records of the previous meeting

EXECUTIVE SECRETARY

  • Record the minutes of all meetings of the board of directors and executive committee;
  • File all records;
  • Be prepared to read the records of the previous meeting

Committee Chairs accompany the Exec Committee on the TPES PTA Board of Directors

DELEGATES TO MCCPTA

  • Each school is allowed two representatives, plus their PTA president to be delegates to the Montgomery County Council Parent Teacher Association (aka the District PTA).
  • Delegates attend monthly meetings in Rockville to hear updates on budgets, curriculum, district-wide initiatives, etc. and to vote on resolutions that petition the Montgomery County Council, the Montgomery County Public Schools staff, and the MCPS board of education.
  • Delegates report back to the TPES PTA on any relevant information; gain feedback from our parents; and take that information back to the district PTA
  • Delegates can also participate in cluster meetings with our neighboring schools for issues that are relevant to us, such as overcrowding.

HEALTH AND WELLNESS COMMITTEE CHAIR

  • This is one of our largest initiatives at TPES, including our “Move More. Sit Less.” campaign
  • Oversee a large committee of parents committed to more physical activity inside and outside of the classroom, as well as increased access to healthier food options for all students
  • Work with the committee on presentations to the PTA; advocacy opportunities at the school and district level; and grants to support our initiative

ADVOCACY COMMITTEE CHAIR

  • Manage a team of volunteers that advocate for various public school issues: funding, overcrowding, curriculum, school board elections, school food/health/nutrition issues, etc.
  • Work with the MCCPTA delegates to get updated information on all advocacy issues
  • Send emails to listserv when action is needed by a large group of parents, such as testifying at school board meetings, writing letters to elected officials, etc.

CULTURE ARTS COMMITTEE CHAIR

  • Manage a team of volunteers that arrange for cultural arts assemblies, experiences, and/or field trips throughout the school year
  • Work within the PTA approved budget to pay for cultural arts experiences
  • Research arts experiences through the district’s performing arts showcase
  • Work with the school to set dates/times of performances
  • Work with the committee to arrange for set-up and clean up of each performance

PARENTS & STAFF BASKETBALL GAME COMMITTEE CHAIR

  • Work with a team of volunteers to plan this favorite parent/teacher event of the year
  • Ensure that a date is selected and that the International Middle School is reserved
  • Recruit parent and teacher participation
  • Work with the VP of Communications to promote the event
  • Work with the VP of Fundraising to get sponsorships and raise funds

GARDENING COMMITTEE CHAIR

  • Create a schedule of volunteers to water and care for the atrium

PLAYGROUND AND FIELD COMMITTEE CHAIR

  • Create a schedule of volunteers to care for the playground, including watering grass
  • Work with asst. principal Mrs. Smith on purchasing any equipment that needs district approval, such as benches, trees, or new structures
  • Work with the Health and Wellness committee, PE teachers, and Mrs. Smith on purchasing playground equipment such as jump ropes, balls, etc.
  • Brainstorm ways with the community to build a more sustainable play field

SCHOLASTIC BOOK FAIR COMMITTEE CHAIR

  • Work with Scholastic to schedule a book fair (one small in the fall; one large in the spring)
  • Ensure that the Media Center is reserved through MCPS
  • Create a schedule of volunteers to set-up, clean-up, and work each day of the event

STAFF APPRECIATION COMMITTEE CHAIR

  • Lead a large committee that manages several staff appreciation events throughout the year, including back to school lunch and dinner; parent teacher conference dinner; and staff appreciation week
  • Work with the PTA exec committee (particularly treasurer and VP for Fundraising) to get items donated and, when purchased, reimbursed
  • Find ways to continue staff appreciation throughout the year, such as replacing Keurig machine if it breaks; leaving leftover bake sale items in the staff lounge, etc.

SOCIAL SERVICES COMMITTEE CHAIR

  • Work with small team of volunteers to support the school guidance counselor with programs such as winter coat drives and delivery of holiday meals
  • Collect snacks to keep in the counselor’s office
  • Brainstorm ways to serve the families in our school community

BAKE SALE COMMITTEE CHAIR

If the bake sale coincides with election day, ensure that permission has been granted by the election judges for TPES

Additional Volunteers are Needed to Coordinate the Following Events & Projects

VOLUNTEER COORDINATOR

  • Follow up with people who signed up for committees
  • Make sure events and projects have enough volunteers signed up
  • Manage the sign up genius for all events
  • Attend executive committee meetings to better understand what each project/event needs

AFTER-SCHOOL CLUBS COORDINATOR

  • Coordinate both parent-run and vendor provided afterschool clubs
  • Ensure that vendors sign contracts
  • Coordinate classroom and space/room reservations
  • Manage team of volunteers that sends home registration forms and enrolls students in clubs
  • Point person for any parental questions

BOXTOP FUNDRAISING COORDINATOR

  • Keeper of the box tops
  • Promote this passive fundraising strategy
  • Turn in box tops

DOLPHIN PRIDE GEAR COORDINATOR

  • Keep an inventory of the shirts, water bottles, bumper stickers, etc. we have on hand
  • Reorder new inventory when necessary
  • Manage team of volunteers that sells Dolphin Gear at school events

LUNCH & RECESS VOLUNTEER COORDINATOR

  • Occasionally sends reminders via the listserv and the Dolphin Newsletter about how to volunteer for lunch/recess
  • Instructions already provided here
  • Update instructions if lunch times change

TAKOMA PARK SAFE ROUTES TO SCHOOL PROGRAM COORDINATOR

  • Work with the city coordinator, Lucy Nehr, and Mrs. Smith (asst. principal) on promoting TPES participation in the following events:
    • Walk to School Day (in October)
    • Crosswalk safety assembly
    • 5K race (in May)

DINING OUT FUNDRAISER COORDINATOR

  • Work with local restaurants to arrange for a day that a percentage of food sales is donated to TPES
  • Promote the event to TPES and the broader community
  • Currently, this event takes place at Politics and Prose, but other sites could be Pete’s New Haven Pizza, El Golfo, Mark’s Kitchen, etc.
  • Can advertise these as family nights out; mom and dad “no cook nights”; community building events (i.e. go to dinner with friends), as well as raising funds for TPES

WINTER SOCIAL COORDINATOR

  • In the past, this has been a potluck dinner, or some other type of social event
  • In 2016, we tried a new event called “Shake the Winter Blues Away,” which was a dance in the gym with healthy snack stations in the cafeteria, including chef demo stations, make your own snack stations, and food trucks selling food.
  • Because the intent is a social event, the fundraising is secondary. We ask for donations, but don’t require an entrance fee for the event
  • The coordinator would oversee a large team of volunteers to pull off an exciting and complex event

TPES DIRECTORY COORDINATOR

  • Work with the school on collecting forms with family information
  • Track down as much contact information as possible for each student and their family via room parents, teachers, listserv, etc.
  • Oversee a small team of volunteers to publish the school directory, including design of the cover from the art teacher, layout of the directory listings, and printing of the paper version

PRINCIPAL’S COFFEE COORDINATOR

  • Work with the principal on scheduling monthly chats – the principal sets the agenda, which is usually informal or Q&A style for a small group of parents
  • Each coffee chat should be at a different date/time in order to try to accommodate parents’ various schedules (i.e. before, during, and after school)
  • Ensure that coffee/snacks are purchased for each monthly event
  • Ensure that the purchaser of coffee/snacks is reimbursed by the treasurer
  • Work with the VP of Communications to promote the events via listserv, Dolphin Newsletter, FB, and/or via Dolphin folders

WEBMASTER

  • Keep the website content up-to-date
  • Work with the VP of Communications to add in dates for events and programs
  • Ensure that the technical aspects of the website are working (either with your own knowledge of web tech or by finding another parent who can volunteer for this)

DOLPHIN FOLDER COORDINATOR

  • Re-order the Dolphin folders that go home in each child’s backpack
  • Work with the vendor to ensure that all info on the folder is correct
  • Submit the invoice to the treasurer to get the vendor paid
  • Ensure that Ms. Paz gets the order delivered to her in time for back-to-school

ROOM PARENT COORDINATOR

FUNDRAISING COMMITTEE

  • Chaired by the VP for Fundraising
  • Assist in researching fundraising ideas and grantwriting
  • Volunteer for fundraising events (bake sale, Dolphin Drive, read-a-thon, parent/staff basketball game, etc.)
  • Help set up online fundraising platforms, like crowdrise, for the read-a-thon or dolphin drive, where we want the community to see the thermometer rise as we raise money over a period of time

NOMINATING COMMITTEE

  • Committee of three active PTA members
  • Serves for two months prior to the elections for next year’s PTA officer positions
  • Recruits PTA members to run for the elected officer positions
  • Presents a slate of nominated individuals to the PTA board