Thinking about joining the PTA in a more impactful role than the occasional volunteer? Please take ~3 minutes to complete this form today!
Elected Positions on the Executive Committee
PRESIDENT
- Preside at all PTA, board of directors and executive committee meetings;
- Coordinate the work of the officers and committees of the PTA;
- Be a member ex officio of all committees except the nominating committee;
- Review bank statements monthly;
VICE PRESIDENT
- Act as an aide to the President;
- Perform the duties of the President in the absence or inability of the officer to serve;
- Perform other duties as may be prescribed by the bylaws or board of directors
VP FUNDRAISING AND DEVELOPMENT
- Help identify annual fundraising goals and priorities;
- Lead the annual Dolphin Drive campaign (November) and support additional annual fundraisers throughout the year;
- Coordinate with volunteers, sponsors, and school leadership on fundraising activities;
- Attend monthly PTA meetings and board meetings.
- Time Commitment: ~2-4 hours a month, with a greater commitment during the month of the Dolphin Drive (10 hours)
VP COMMUNICATIONS
- Promote communication between parents and school staff
- Keep parents informed on PTA and school events through a variety of platforms including this website, Facebook, and the listserv
- Create flyers, posters, letters in support of all PTA projects
- Seek language translators and work with them to provide translations for key communications
- Help maintain PTA records to aid in institutional memory, giving future PTA boards a clear roadmap
VP MEMBERSHIP
- Develop and implement a year-round membership recruitment and retention plan;
- Create and distribute membership promotional materials and sign-ups;
- Promote PTA membership, events, and engagement opportunities to school staff and families;
- Maintain accurate membership records and provide regular membership reports to the PTA Board;
- Attend monthly PTA meetings and board meetings;
- Time Commitment: ~1-3 hours a month, with a greater commitment at the beginning of the year
VP EQUITY
- Help ensure all students at Takoma Park Elementary have access to opportunities and resources needed to learn and thrive;
- Collaborate with PTA leadership and school administration on equity-centered initiatives;
- Review PTA communications to ensure inclusivity and accessibility;
- Time Commitment: ~1-2 hours a month
TREASURER
- Have custody of all funds of this local PTA
- Keep a full and accurate account of receipts and expenditures including reconciliation of the bank statement each month;
- Make disbursements as authorized by the president or board of directors in accordance with the budget adopted by this local PTA;
- Present a written financial statement at every meeting of the executive committee, the board of directors and the general membership;
- Make a full report before the newly elected officers officially assume their duties;
- Be responsible for preparing and filing all necessary tax forms and submitting a copy to the Maryland PTA office within 30 days of filing;
- Time Commitment: ~1-3 hours a month, with a greater commitment during December financial review
MEMBER SECRETARY
- Record the minutes of all meetings of this local PTA
- File all records
- Be prepared to read the records of the previous meeting
- Time Commitment: ~1 hour a month
EXECUTIVE SECRETARY
- Record the minutes of all meetings of the board of directors and executive committee;
- File all records;
- Be prepared to read the records of the previous meeting
- Time Commitment: ~1 hour a month
Thinking about joining the PTA in a more impactful role than the occasional volunteer? Please take ~3 minutes to complete this form today!
Committee Chairs
Accompany the Exec Committee on the TPES PTA Board of Directors
DELEGATES TO MCCPTA
- Each school is allowed two representatives, plus their PTA president to be delegates to the Montgomery County Council Parent Teacher Association (aka the District PTA).
- Delegates attend monthly meetings in Rockville to hear updates on budgets, curriculum, district-wide initiatives, etc. and to vote on resolutions that petition the Montgomery County Council, the Montgomery County Public Schools staff, and the MCPS board of education.
- Delegates report back to the TPES PTA on any relevant information; gain feedback from our parents; and take that information back to the district PTA
- Delegates can also participate in cluster meetings with our neighboring schools for issues that are relevant to us, such as overcrowding.
NAACP REPRESENTATIVE
- Attend monthly NAACP Parents’ Council meetings, or ensure TPES representation at meetings;
- Serve as a liaison between the PTA and the NAACP Parents’ Council;
- Maintain active membership with the NAACP.
- Time Commitment: ~1-2 hours a month
EVENTS COORDINATOR (NEW!)
- Lead the planning and coordination of PTA events throughout the school year;
- Develop event timelines, volunteer needs, and logistics plans for PTA-sponsored activities;
- Coordinate with school staff, PTA leadership, and volunteers to ensure successful event execution;
- Help promote events through flyers, social media, newsletters, and family outreach;
- Oversee event setup, breakdown, and day-of coordination;
- Time Commitment: ~5 hours a month
AFTER-SCHOOL CLUBS COORDINATOR
- Coordinate after-school programming for the fall and spring;
Research and identify credible, reliable organizations and instructors to provide programming; - Collaborate with school leadership and PTA leadership on scheduling and logistics;
- Promote after-school programs and registration opportunities to families;
- Time Commitment: About 5-10 hours in the fall & 5-10 hours in the spring
ROOM PARENT COORDINATOR
- Coordinate and support room parents for each classroom;
Help establish consistent communication between room parents, teachers, and families; - Oversee classroom WhatsApp chats and parent communication groups;
- Manage PTA-wide announcements shared through classroom communication channels;
- Time Commitment: ~5 hours a month
READ-A-THON COMMITTEE
- Plan and coordinate the school’s annual Read-a-Thon fundraiser and literacy initiatives;
- Strongly consider helping TPES move from manual read-a-thon tracking to a platform (read-a-thon.com, etc);
- Help develop reading goals, participation incentives, and promotional materials;
- Celebrate student participation and support a school-wide culture of reading and literacy;
- Time Commitment: ~10-20 hours during Read-a-thon fundraiser
SPANISH LANGUAGE LIAISON (NEW!)
- Support Spanish-speaking families by helping facilitate communication between the PTA and school community;
- Assist with translating PTA communications, flyers, newsletters, and announcements into Spanish;
- Help coordinate interpretation support during PTA meetings and events;
- Time Commitment: ~2-3 hours a month
AMHARIC LANGUAGE LIAISON (NEW!)
- Support Amharic-speaking families by helping facilitate communication between the PTA and school community;
- Assist with translating PTA communications, flyers, newsletters, and announcements into Amharic;
- Help coordinate interpretation support during PTA meetings and events;
- Time Commitment: ~2-3 hours a month
MERCH/SWAG COORDINATOR (NEW!)
- Oversee the inventory, ordering, and distribution of PTA merchandise and school spirit items;
- Manage merchandise sales at school and PTA events, including setup, volunteers, & payment;
- Collaborate with the fundraising and events committees to support promotional efforts;
- Track inventory, sales, and distribution of merchandise;
- Help PTA set up an online store and move away from managing inventory ourselves, towards a platform where people can buy directly (Printful, etc);
- Time Commitment: ~1 hour a month, with a greater commitment to help get an online store up and running
FOOD FOREST/GARDEN COMMITTEE
- Support the maintenance and growth of the school atrium and garden spaces;
- Help organize gardening club, planting activities, and educational opportunities;
- Time Commitment: ~5 hours a month during the spring
NOMINATING COMMITTEE
- Committee of three active PTA members
- Serves for two months prior to the elections for next year’s PTA officer positions
- Recruits PTA members to run for the elected officer positions
- Presents a slate of nominated individuals to the PTA board
Thinking about joining the PTA in a more impactful role than the occasional volunteer? Please take ~3 minutes to complete this form today!